Painter

Iririki Island Resort & Spa

Location: 

Iririki Island Resort & Spa

 

Due Date: 

21-11-2024

 

Type: 

Casual

 

Organisation Description: 

Our Mission is to provide to all our guests an unparalleled experience by delivering exceptional service in an atmosphere of luxury, relaxation and respect for the environment, while at the same time providing our employees with exceptional training, a career path and job security.

 

Job Desctiption:

Iririki Island Resort & Spa is seeking suitable and reliable candidates with great experiences to appoint for the role of Painter.
Duties of a skilled painter will include but not necessarily be limited to the following:
An experience Painter to paint the interior and exterior of structures, buildings and other surfaces. Must have a practical and aesthetic benefits as an important good painter.Experience painter that is knowledgeable  in selecting the right material for their job. Must be experience in painting with various tools and in various heights and spaces while observing all safety measures.Must be reliable and deft as well as possess great attention to detail in completing their duties.The goal is to deliver high-quality painting work.
Responsibilities
• Read blueprints/instructions and examine surfaces to determine the kind and amount of work necessary
• Make on-site preparations such as building scaffolding, covering fixtures etc.
• Prepare walls and other surfaces for painting by scraping, using sandpaper, removing old paint etc.
• Fill cracks and holes with appropriate material (e.g. plaster)
• Mix paint when necessary and other materials to prepare the right color or texture
• Paint surfaces according to instructions with various tools
• Apply varnish and other finishes
• Take and adhere to all health and safety precautions

 

Selection Criteria:

The successful candidate will have the following attributes:
• Proven experience as a painter and excellent knowledge of painting material and how to select, mix and apply them
• Solid knowledge of commercial and/or construction painting techniques and aptitude in using appropriate tools (brushes, caulking guns etc.)
• Good basic math skills and manual dexterity with excellent balance to work on scaffolding, ladders etc.
• Conscientious with great attention to detail and High school diploma; successful completion of an apprenticeship
• Reliable and well experiences with attention to details.

 

Salary:

 

How to Apply

Apply by:

Email
In person

 

Contact Person:

Ms Nemi Naparau

 

Contact Phone:

(678) 35060

 

Email to send applications to:

ea@iririki.com

 

Postal Address or location to apply in person:

Applications to be made in writing to;
Human Resources Office
Iririki Island Holdings Limited
PO Box 230
Port Vila,Vanuatu
ea@iririki.com

 

Website:

 

How to apply - more information:

This is a  casual position to commence immediately.  An attractive remuneration package and a variety of benefits will be offered to successful applicant.  Applications close 21ST November, 2024  Applications to be made in writing to; Human Resources Office Iririki Island Holdings Limited PO Box 230 Port Vila,Vanuatu ea@iririki.com

 For further information on the above job please contact the employer directly.

 

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MULTIPLE POSITIONS WITH IOM - Port Vila, Efate

Company: International Organization for Migration (IOM) - Job Type: Contract - Excerpt: Contract for MULTIPLE POSITIONS @ International Organization for Migration (IOM) – Port Vila, Efate The International Organization for Migration (IOM) is part of the United Nations System as the leading inter-governmental organization promoting since 1951 humane and orderly migration for the benefit of […]

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OPERATIONS MANAGER - Port Vila, Efate

Company: Discount Hardware - Job Type: Full-Time - Excerpt: We are seeking an experienced and dynamic Operations Manager to oversee and manage the day-to-day operations of Discount Hardware. The ideal candidate will be responsible for ensuring the efficient and effective management of all operational functions within the organization. This includes inventory management, and process optimization […]

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Senior Solar Technician

Energy4Alll

Location: 

Salili, Road to Mele Port Vila Vanuatu

 

Due Date: 

22-11-2024

 

Type: 

Full Time

 

Organisation Description: 

Energy 4 All has been operating in Vanuatu for a decade already. From its humble start with a single technician, into a much larger operation. It's now one of the two companies owned by Impi Ltd. It's sibling company, Vila Marine, is one od the country's best known boat maker's and engine supplier in Vanuatu.


Reduce your electrical expenses by going solar either grid connect or stand alone. Do your bid for climate by reducing your emissions, enrgy4all can supply systems for all sizes from single phase – 3 phases with manufacturer's warranty of up to 10 years.

 

Job Desctiption:

Energy4All needs a qualified solar technician who has 5 year's experience in Fronius, Victron & Freedom Won.

 

Selection Criteria:

Energy4All needs a qualified solar technician who has 5 year's experience in Fronius, Victron & Freedom Won.
Salary and benefits to be discussed based on experience.

 

Salary:

N/A

 

How to Apply

Apply by:

Email

 

Contact Person:

Noelline M

 

Contact Phone:

(678) 7544995

 

Email to send applications to:

admin@vilamarine.com

 

Postal Address or location to apply in person:

 

Website:

 

How to apply - more information:

Provide Reference & CV

 For further information on the above job please contact the employer directly.

 

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Maritime Operations Manager ( Directeur D'exploitation Maritime)

Vanuatu Ferry Limited

Location: 

Port Vila

 

Due Date: 

06-12-2024

 

Type: 

Full time

 

Organisation Description: 

Cargo and Pax vessels

 

Job Desctiption:

Made up of a fleet of 5 vessels (different types and equipment) supplying a vast network of maritime connections between the islands of the archipelago, Vanuatu Ferry Ltd, leader in its sector, is looking for its future Operations Director.

The position involves ensuring coordination between ships and land. Therefore the management of import and export cargo, the management of reception and delivery of goods, the operation of transport vehicles, the supervision of the mechanical and welding department in order to have a fleet of equipment in working condition. The team is made up of around fifteen people (goods reception agent, driver, handler, mechanic, welder, etc.). In addition to daily logistics operations, there is the management of certain projects, the purchase abroad of spare parts for the maintenance of the fleet, establishing relationships with the main customers, suppliers but also the authorities with the monitoring of government projects in terms of infrastructure. Also linked to the needs of ships (bunkering, certification, safety, etc.)

 

Selection Criteria:

Must have a combination of education, experience and skills.
Bachelor's degree in Maritime Studies, Logistics, business, or related field. Minimum of 5 years of experience in maritime operations or in a similar position. Strong knowledge of maritime laws and regulations is a plus. Excellent leadership and management skills.

 

Salary:

 

How to Apply

Apply by:

Email

 

Contact Person:

catherine@vanuatu-ferry.com

 

Contact Phone:

(+678) 7741433

 

Email to send applications to:

catherine@vanuatu-ferry.com

 

Postal Address or location to apply in person:

 

Website:

 

How to apply - more information:

Please send an email with your CV, qualifications and references.

 For further information on the above job please contact the employer directly.

 

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COUNTRY PROGRAMME COORDINATOR (CPC) - Luganville, Espiritu Santo

Company: Volunteer Services Abroad (VSA) - Job Type: Part-Time - Excerpt: “The Country Programme Coordinator role is integral to the effective operations primarily for volunteers placed in-country. Z2This role supports the administration and enables local customs and practices to be better understood by the volunteers.”

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Directorship, Pacific Fusion Centre

Pacific Fusion Centre

Location: 

Port Vila, Vanuatu

 

Due Date: 

10-12-2024

 

Type: 

Contract

 

Organisation Description: 

 

Job Desctiption:

• Key leadership position within the Pacific Region
• Generous remuneration package with additional housing and other benefits
• Initial term of 16-months with a possible 20-month extension option, positioned to commence in first quarter 2025.
• Designated position for a Pacific island national (i.e. a national of one of the following countries: Cook Islands, Federated States of Micronesia, Fiji, French Polynesia, Kiribati, Nauru, New Caledonia, Niue, Palau, Papua New Guinea, Republic of Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, Vanuatu)
• Based in Port Vila, Vanuatu

The Role
A highly qualified and experienced Director is required to lead the Pacific Fusion Centre (Centre) and deliver its objectives, consistent with the Director's obligations as set out in the Pacific Islands Forum endorsed  Charter which outlines how the Centre will be governed
It will be a fixed-term opportunity based in Port Vila for an initial term of 16-months with a possible extension of up to 20-months.

The ideal candidate will have a background in regional security, strategic assessments, intelligence, or national security policy. They must also have outstanding regional networking, stakeholder management, representation, and advocacy skills. In accordance with the Charter, the Director will be from a Pacific Islands Forum member country and accountable to the Forum Subcommittee on Regional Security (FSRS).

The Director will embed the Centre's reputation for excellence and collaboration, building effective working partnerships across the Pacific security community, including with all government national security agencies in Pacific island countries as a priority, and with relevant regional organisations as appropriate.

The Director will have demonstrated strategic leadership and management skills to set the Centre's policy direction, deliver quality programs and foster a high-performance culture within a multi-disciplinary team.  The Director will have a clear-eyed view of the Pacific region's security interests, including the Boe Declaration priorities and new and emerging security threats.

Key objectives:
• Lead the Pacific Fusion Centre as the region's centre of excellence and best practice in open-source strategic security analysis and assessment
• Shape the strategic direction of the Centre and implement work programs that deliver outcomes to advance Pacific Leaders' regional security priorities
• Strategic leadership and management skills to set the Centre's policy direction and deliver quality programs
• Foster a high-performance culture within a multi-disciplinary team
• Build effective partnerships with Pacific island countries and relevant regional organisations
• Undertake strategic planning to deliver policy outcomes for the Centre, including in close coordination with the PIF Membership through the FSRS
• Oversee the effective management and allocation of Centre resources, including in close coordination with the Australian Government and requirements of the Australian Public Governance, Performance and Accountability Act 2013 and other relevant legislation.

 

Selection Criteria:

Selection Criteria:
Qualifications
• A relevant undergraduate degree in political sciences, law, international relations, social sciences, finance, business administration, management or related area.
• A postgraduate degree (Master's degree or equivalent) in Security, International Development, Public Sector Management or similar field of study is highly desirable
Skills, experience, knowledge
• A minimum of eight years' experience in senior public sector management, or international or regional organisation management.
• Proven experience of involvement in policy processes, planning, and/or in driving policy changes.
Leadership
• Senior leadership experience, preferably in a relevant Pacific government agency, regional agency or organisation.
• Demonstrated networking and stakeholder management skills, including liaison with Ministers, senior government officials, business leaders and academia.
• Demonstrated ability to shape strategic direction and achieve results.
• Demonstrated ability to problem solve using sound judgement while managing risks.
• Demonstrated management of substantial resources, including financial and people.
• A commitment to diversity, innovation and continuous improvement.
• A commitment to the highest ethical standards and integrity.
Technical Expertise
• Demonstrated understanding of the regional political landscape, and opportunities and challenges for the Pacific region.
• Demonstrated understanding of international legal frameworks, regional architecture, and regional engagement processes.
• Experience managing or overseeing the delivery of practical training programs, particularly within a Pacific context.
Communication and Advocacy
• Demonstrated skills in negotiation, advocacy and representation. An ability to communicate convincingly with influence.
• Outstanding inter-personal, cross-cultural communication and team leadership skills
• Displays personal resilience and maintains integrity.

The Benefits:
• Remuneration is a negotiable annual contract fee
• Mobility and transfer allowances
• Flights, medicals, and insurance
• Pre-departure briefing and in-country orientation

For more Information and to apply for the Position:
More information on the role can be obtained by emailing matthew.smee@hudson.com
Hudson Executive recruitment and DFAT operates under equal employment opportunity principles and laws.  We encourage appropriately qualified and experienced people to apply regardless of age, sex, ethnicity, physical ability or beliefs.  

Applications will only be accepted via email.  For more detailed information on the position please email matthew.smee@hudson.com

Applications close COB 10 December 2024. No late applications will be accepted.

 

Salary:

 

How to Apply

Apply by:

Email

 

Contact Person:

Matthew Smee

 

Contact Phone:

 

Email to send applications to:

matthew.smee@hudson.com

 

Postal Address or location to apply in person:

 

Website:

 

How to apply - more information:

 For further information on the above job please contact the employer directly.

 

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ELECTRICAL TECHNICIAN - Luganville, Espiritu Santo

Company: Vanuatu Utilities & Infrastructure Limited - Job Type: Full-Time - Excerpt: Vanuatu Utilities & Infrastructure Limited (A Pernix Group Company) is advertising for a suitably qualified and competent Electrical Technician. Qualifications and Experience: Diploma in Electrical Repair and Maintenance from a recognised institution Minimum of 5 years relevant work experience Ability to apply electrical […]

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FOOD & BEVERAGE MANAGER

NASAMA RESORT

Location: 

Port Vila

 

Due Date: 

24-11-2024

 

Type: 

FULL TIME

 

Organisation Description: 

Situated on Efate Island's Pango Beach, Nasama Resort is a short drive from Port Vila, Vanuatu's capital. It is a 4-1/2 star beachfront resort comprising of 43 spacious apartments. Surrounded by crystal-clear waters, vibrant coral reefs, and swaying palm trees, Nasama Resort provides a serene escape from everyday life.

 

Job Desctiption:

Café Vila and Three Pigs are the two on-site restaurants for Nasama Resort. Currently ranked # 1 and # 3 on Tripadvisor, Café Vila offers gourmet local and international cuisine, while Three Pigs offers delicious pizzas, burgers and tacos. The emphasis is on fresh local produce in a relaxed, comfortable dining environment.
We are looking for an experienced Food and Beverage Manager to manage both restaurants and bars. The successful candidate will be able to forecast, plan and manage all F&B operations, the staff and finance. The goal is to maximize sales and revenue through customer satisfaction and employee engagement.

 

Selection Criteria:

• Minimum 2 years' experience in a similar position.
• Knowledge of various computer software programs (MS Office, restaurant management software, POS).
• Knowledge of Excel and basic accounting procedures to produce Profit & Loss Statements, create and analyse reports to increase sales and profits.
• Able to work extended hours.
• Able to spot and resolve problems efficiently.
• Have excellent management and organisational skills.
• Keep updated with food and beverage trends and best practices.
• Guest-oriented and service-minded with attention to detail.

 

Salary:

According to qualifications, skills and experience

 

How to Apply

Apply by:

Email

 

Contact Person:

Frances Vogelsberger

 

Contact Phone:

 

Email to send applications to:

frances@nasamaresort.com

 

Postal Address or location to apply in person:

 

Website:

https://www.facebook.com/CafeVilaVanuatu

 

How to apply - more information:

Please email CV and references.

 For further information on the above job please contact the employer directly.

 

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QUALIFIED ACCOUNTANT

NASAMA RESORT

Location: 

Port Vila

 

Due Date: 

24-11-2024

 

Type: 

FULL TIME

 

Organisation Description: 

Situated on Efate Island's Pango Beach, Nasama Resort is a short drive from Port Vila, Vanuatu's capital. It is a 4-1/2 star beachfront resort offering 43 spacious apartments, surrounded by crystal-clear waters, vibrant coral reefs, and swaying palm trees, providing a serene escape from everyday life.

 

Job Desctiption:

We are seeking a qualified, highly skilled and experienced accountant to manage the financial health of our four companies, ensuring compliance with regulations, and providing strategic financial insights to support business decisions.

 

Selection Criteria:

• CPA (Certified Public Accountant) or CA (Chartered Accountant), or Bachelor's degree in Accounting or Finance
• Minimum of 3-5 years of experience as an Accountant
• Fluent in spoken and written English
• Valid international passport
• Clean Police Record (required by Vanuatu Immigration for overseas candidates)
• Proficient in accounting software (e.g., XERO, MYOB)
• Strong knowledge of GAAP (Generally Accepted Accounting Principles)
• Excellent analytical and problem-solving skills
• Attention to detail and accuracy
• Strong communication and interpersonal skills
• Able to manage and motive a team

 

Salary:

According to qualifications, skills and experience

 

How to Apply

Apply by:

Email

 

Contact Person:

Frances Vogelsberger

 

Contact Phone:

 

Email to send applications to:

frances@nasamaresort.com

 

Postal Address or location to apply in person:

 

Website:

www.nasamaresort.com

 

How to apply - more information:

Please email CV and references

 For further information on the above job please contact the employer directly.

 

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Banking Officer

Au Bon Marché

Location: 

Port Vila

 

Due Date: 

19-11-2024

 

Type: 

Full Time

 

Organisation Description: 

A leading grocery establishment in Vanuatu with 7 retail supermarkets, 2 wholesale outlets, and 4 service stations.

 

Job Desctiption:

Responsible for counting cash receipts from the business day, preparing the deposit, storing the cash in a secure assigned location until it is deposited, and delivering deposit to the bank.

 

Selection Criteria:

Must have at least 2 to 3 years' experience in this field.
Good Knowledge of any computerized accounting systems
Excellent accounting Skills
Excellent computer skills in excel, word and other software would be an advantage
Able to work under supervision
Able to work according to schedule and meet deadlines
Ability to prepare financial reports on monthly basis
Fluent in English and French
Able to work as part of a team
Able to work under pressure
Honest & reliable
Must have a valid driver's license

 

Salary:

 

How to Apply

Apply by:

Email

 

Contact Person:

 

Contact Phone:

(678) 22945

 

Email to send applications to:

human.resource@abm.vu

 

Postal Address or location to apply in person:

 

Website:

https://www.aubonmarche.co/

 

How to apply - more information:

 For further information on the above job please contact the employer directly.

 

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New for the week 9 November 2024

 

Job Title	Organisation Name	Due
Solar Technician	ENERGY4ALL	10Nov
Senior Compliance Analyst	Ministry of Finance & Economic Management	11Nov
Heavy vehicle driver/ delivery driver needed	TIVR TIMBER LTD	12Nov
Timber Machinist	TIVR TIMBER LTD	12Nov
FDL Manager	SFAI Barrett & Partners	13Nov	LinkPS
Hotel General Manager	Grand Hotel and Casino	17Nov	LinkPS
Risk Officer	Vanuatu National Provident Fund	18Nov
Senior Risk Officer	Vanuatu National Provident Fund	18Nov
Chief Cuisine, Kitchen Staff, Chef Barman, Waiter and Waitress	Not Given	19Nov	New
Executive Secretary	Vanuatu National Provident Fund	22Nov	New
Regulatory Enforcement Officer Santo	Telecommunications Radiocommunications and Broadcasting Regulator (TRBR)	24Nov	LinkPS
Nasonel Daerekta	Gud Nius Yunivesiti Felosip, Vanuatu	30Nov
You can now get jobs straight to FB messenger	<<  Click the link
Click here to post a job

 

E-COMMERCE PAYMENT OFFICER - Port Vila, Efate

Company: Vodafone - Job Type: Full-Time - Excerpt: VACANCY E-COMMERCE PAYMENT OFFICER Vodafone Vanuatu is seeking for an E-Commerce payment Officer based in Port Vila. Mission: As an E-commerce Payments Officer, you will play a crucial role in ensuring the smooth operation of our online payment systems. You will be responsible for managing various digital […]

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REGULATORY ENFORCEMENT OFFICER SANTO - Luganville, Espiritu Santo

Company: Telecommunications Radiocommunications and Broadcasting Regulator (TRBR) - Job Type: Full-Time - Excerpt: “The Regulatory Enforcement Officer is part of the Technical and UAP Team and will work cooperatively and effectively across other TRBR Teams, and with the Legal Officer, Corporate team, UAP, Technical and Market Competition as well as with other ICT, Telecommunications and […]

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EXPRESSIONS OF INTEREST FOR THE VESA BOARD OF DIRECTORS 2024 – 2025 TERM - Port Vila, Efate

Company: Vanuatu Emergency Services Association - Job Type: Contract - Excerpt: We are seeking expressions of interest for the VESA board of Directors 2024 – 2025 term. As a volunteer board member of the Vanuatu Emergency Services Association, a charitable organization that oversees ProRescue and ProMedical Ambulance Vanuatu, you will be committed to giving back […]

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Workshop Manager

Entreprise Dinh Van Tu

Location: 

Port Vila

 

Due Date: 

13-11-2024

 

Type: 

Full Time

 

Organisation Description: 

Construction-Civil Work- Raw Material Supplier

 

Job Desctiption:

• Ability to operate machines
• Deal with suppliers daily

 

Selection Criteria:

• Excellent organization skill
• Very honest, reliable and punctual
• Supervise account team
• Ability to layout and designs of prodcut
• Ability to manages of inventory, equipment and facility use

 

Salary:

N/A

 

How to Apply

Apply by:

Email

 

Contact Person:

Sarifa Nisha

 

Contact Phone:

() 22153

 

Email to send applications to:

dvtaccounts@vanuatu.com.vu

 

Postal Address or location to apply in person:

PO Box 398
Port-Vila
Vanuatu

 

Website:

 

How to apply - more information:

 For further information on the above job please contact the employer directly.

 

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chief cook

Entreprise Dinh Van Tu

Location: 

Port Vila

 

Due Date: 

13-11-2024

 

Type: 

Full Time

 

Organisation Description: 

Construction-Civil Work-Raw Material Supplier

 

Job Desctiption:

• Adaptability. The perfect chef is flexible and adapts to the needs and requests of clients.
• Determination. The perfect chef takes care of all the details service after service. Creativity, Accuracy and responsibility, Forecast and planning
• Deal with suppliers daily

 

Selection Criteria:

• Excellent organization skill
• Very honest, reliable and punctual
• Supervise account team
• Ability to manages of inventory, equipment and facility use

 

Salary:

N/A

 

How to Apply

Apply by:

Email

 

Contact Person:

Sarifa Nisha

 

Contact Phone:

() 22153

 

Email to send applications to:

dvtaccounts@vanuatu.com.vu

 

Postal Address or location to apply in person:

PO Box
Port-Vila
Vanuatu

 

Website:

 

How to apply - more information:

 For further information on the above job please contact the employer directly.

 

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Accountant

Entreprise Dinh Van Tu

Location: 

Port Vila

 

Due Date: 

13-11-2024

 

Type: 

Full Time

 

Organisation Description: 

Construction-Civil Work6Raw Material Supplier

 

Job Desctiption:

• Ability to operate machines
• Deal with suppliers daily

 

Selection Criteria:

• Excellent organization skill
• Very honest, reliable and punctual
• Supervise account team
• Ability to layout and designs of prodcut
• Ability to manages of inventory, equipment and facility use

 

Salary:

N/A

 

How to Apply

Apply by:

Email

 

Contact Person:

Sarifa Nisha

 

Contact Phone:

() 22153

 

Email to send applications to:

dvtaccounts@vanuatu.com.vu

 

Postal Address or location to apply in person:

PO Box 398
Port-Vila
Vanuatu

 

Website:

 

How to apply - more information:

 For further information on the above job please contact the employer directly.

 

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Precast Layer

Entreprise Dinh Van Tu

Location: 

Port Vila

 

Due Date: 

13-11-2024

 

Type: 

Full Time

 

Organisation Description: 

Construction-Civil-Work-Raw Materiel Supplier

 

Job Desctiption:

• Minimum 2 years work experience as a concrete laborer or mason.
• Setting and aligning the forms.
• Spreading, levelling and smoothing concrete using a variety of specialist equipment
• Moulding expansion joints and edges

 

Selection Criteria:

• Excellent organization skill
• Very honest, reliable and punctual
• Supervise account team
• Ability to manages of inventory, equipment and facility use

 

Salary:

N/A

 

How to Apply

Apply by:

Email

 

Contact Person:

Sarifa Nisha

 

Contact Phone:

() 22153

 

Email to send applications to:

dvtaccounts@vanuatu.com.vu

 

Postal Address or location to apply in person:

PO Box 398
Port Vila
Vanuatu

 

Website:

 

How to apply - more information:

 For further information on the above job please contact the employer directly.

 

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Executive Secretary

Vanuatu National Provident Fund

Location: 

Port Vila

 

Due Date: 

22-11-2024

 

Type: 

Full Time

 

Organisation Description: 

The Vanuatu National Provident Fund (VNPF) was established under the Vanuatu National Provident Fund Act [CAP 189] to provide security for workers during their working lives and into retirement.

 

Job Desctiption:

The Executive Secretary is responsible for providing high-level administrative and organizational support to ensure the efficient operation of the executive office. This role includes managing the General Manager's schedule, coordinating meetings, and facilitating effective communication within the organization and with external stakeholders. The Executive Secretary will prepare and organize essential documents, maintain confidentiality of sensitive information, and assist in project management as needed. Ultimately, this position aims to enhance the productivity of the executive office, enabling strategic decision-making and contributing to the overall effectiveness of the Fund.

 

Selection Criteria:

Qualifications/Experience
• A Diploma or Bachelor's degree in Business Administration, Management or a related field.
• A minimum of 5 years of experience in an administrative or executive support role.
• Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Multitasking and time management skills with the ability to prioritize tasks
• Works with minimum supervision
Key attributes and requirements
Administrative Support

• Refers to the range of tasks and responsibilities that help ensure the smooth functioning of an office or organization.  
Communication Management
• Refers to the systematic approach to handling all forms of communication within an organization, ensuring clarity, efficiency, and professionalism.
Document Preparation
• Refers to the process of creating, organizing, and managing various types of documents within an organization.

Meeting Coordination
• Refers to the comprehensive process of organizing and managing meetings to ensure they are productive and efficient.

Confidentiality Maintenance
• Involves safeguarding sensitive information to ensure it is protected from unauthorized access and disclosure. For the Executive Secretary of the Vanuatu National Provident Fund, this is a critical responsibility.

Office Management
• Refers to the administrative processes and activities involved in overseeing the efficient functioning of an office environment.

Stakeholder Engagement
• refers to the process of actively involving and communicating with individuals or groups who have an interest or stake in an organization's activities, decisions, or outcomes.

Project Support
• Involves providing administrative and logistical assistance to ensure the successful execution of specific projects within an organization.

Travel Coordination
• Involves organizing and managing all aspects of travel for employees or executives, ensuring that travel arrangements are efficient, cost-effective, and aligned with organizational policies.
Key Outcomes
Calendar Management:
• Effectively manage the General Manager's schedule by organizing appointments, meetings, and events to optimize time
• Ensure that priorities are addressed.

Meeting Coordination:
• Arrange logistics for meetings, including booking venues, sending invitations, and preparing necessary materials, such as agendas and reports. This also involves taking minutes during meetings and following up on action items.

Document Handling:
• Prepare, edit, and organize documents and reports to ensure they are accurate and readily accessible. This may include maintaining filing systems—both physical and digital—for easy retrieval of information.

Communication Management:
• First point of contact for the General Manager.
• Manage incoming and outgoing communications, such as emails, phone calls, and correspondence. This includes screening calls and prioritizing messages that require immediate attention.

Office Organization:
• Ensure that the executive office is well-organized and equipped with necessary supplies and equipment, facilitating a productive work environment.

Logistical Support:
• Arrange travel plans, accommodations, and itineraries for the General Manager and potentially for other staff
• Ensure smooth travel experiences.

Support for Projects:
• Assist in the administration of special projects, providing logistical and organizational support to help achieve project goals

Point of contact:
• Manage inquiries, direct messages, and ensure that important communications are prioritized and addressed promptly.

Professional Correspondence:
• Draft and edit emails, letters, and other forms of communication is crucial.
• Ensure that all written communications are clear, concise, and reflect the organization's tone and standards.

Information Handling:
• Deal with confidential documents and communications, including personnel files, financial reports, and strategic plans.
• Manage this information with care to prevent leaks or unauthorized sharing.

 

Salary:

 

How to Apply

Apply by:

Email
Post

 

Contact Person:

Human Resource Department

 

Contact Phone:

(+678) 23808

 

Email to send applications to:

recruitment@vnpf.com.vu

 

Postal Address or location to apply in person:

Mr. Paul Kaun
General Manager
Vanuatu National Provident Fund
PO Box 420
Port Vila Vanuatu

 

Website:

https://www.vnpf.com.vu/careers.html

 

How to apply - more information:

For a full copy of the detailed job description for the position you are applying for, please contact Human Resource Department on 23808 or by email to: recruitment@vnpf.com.vu

 For further information on the above job please contact the employer directly.

 

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