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Vanuatu Red Cross Society
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Location
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Tanna
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Due Date
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17 Mar 2019
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Type
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Full time
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Organisation Description
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Purpose of the Society
Founded in 1982, Vanuatu Red Cross Society (VRCS) is a major stakeholder in the
humanitarian system. The Society is recognized by the Government as auxiliary
to the public authorities in the humanitarian field in accordance with the
provisions of the First Geneva Convention. The organization is also one
member of the National Disaster Committee.
VRCS has identified Disaster Management and Disaster Preparedness as one of
its main areas of intervention with a particular focus on community based
disaster preparedness. It also implements a Health Program, whose main
components are First Aid and Hygiene Promotion. The organization also
encourages Youth participation and promotes the International Humanitarian
Law.
VRCS has branches in 6 different provinces and numerous sub-branches. It can
also rely on a solid network of trained volunteers all over the country.
Around 30 staff members are currently working at HQ in Efate, while around 20
are working in the other islands.
The Vanuatu Red Cross Society, is seeking applications from dynamic and
highly motivated persons to immediately fill up the following position as
part of its VRCS Tanna Branch Staffs
Purpose of the job: The Finance & Administration Officer will be the main
point of contact or focal point for Tafea VRCS Branch. The Officer will work closely with other
VRCS Branch Staff, other VRCS Staff working under projects and Delegates that
come to assist the VRCS example in Disaster, WASH and Branch Capacity
Program. The Finance &
Administration Officer will make sure that Vanuatu Red Cross Society office
in Tanna is open daily from 8am to 5pm Monday to Friday.
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Job Description
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Under the supervision and
direction of the Tafea Branch Manager, the Finance & Administration
Officer will be responsible for:
1. Administration Duties
• Records accurate meeting minutes and distribute promptly to relevant
staff/stakeholders
• Ensures effective and efficient filing systems are in place and files all
information accordingly.
• Protects operations by maintaining confidentiality of information
• Drafts letters and documents as requested by the Branch Manager
• Other administrative duties as required
• Represent Vanuatu Red Cross in the administration role in a professional
manner
2. Office Management
• Office receptionist, handle
inquiries
• Ensures operation of equipment by completing preventive maintenance
requirements; following manufacturer's instructions; troubleshooting
malfunctions; maintaining equipment inventories; evaluating new equipment and
techniques.
• Maintains office supplies inventory by checking stock to determine inventory
level;
3. Financial Management
• Develop and Process fund requests form and send to Vila.
• Ensuring that all original supporting documents are attached in each
financial transaction and sent to Vila.
• Enter fixed assets into Excel
• Provide report of fixed assets to Logistics staff to enable reconciliation
and update of Excel
• Arranging for staff to sign payroll slips
• Be transparent and honest in finance duties
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Selection Criteria
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Qualifications and
profile required
• Post-secondary education, year 12 or above;
• Some experience in Finance
• Experience working with NGOs/not-for-profit organisations;
Knowledge & skills required
• Computer skills (Internet, Word, Excel, PowerPoint, Outlook);
• Communication skills (oral and written);
• Interpersonal and organizational skills;
• Strong sense of responsibility and control;
• Well-presented and personable;
• Fluent Bislama required;
• Fluent English (knowledge of French
would be an asset);
• Open-minded, dynamic and flexible;
• Knowledge of Red Cross movement will be an asset;
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Salary
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Not Stated
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How to Apply
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Apply by:
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Email
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Contact Person
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HR Officer
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Contact Phone Number
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(+678) 27418
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E-mail to send
applications to
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Postal Address or
location to apply in person
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Vanuatu Red Cross
Society, PO Box 618, Port Vila.
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Website to Obtain Further
Information
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Not Stated
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How to apply - more
information
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Not Stated
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Source: Direct from the
employer
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For further information on the above job please see the source
or contact the employer directly.
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