Duties:
Finance
· Oversee, support and capacity build
the Finance Officer to:
o
build, maintain and manage robust,
transparent and reliable Tanna Office financial and accounting systems;
o
monitor and report project and project
office income and expenditure; and
o
manage bank accounts and cashflow
(exchange rate management and currencies) and manage all financial transfer
requirements.
· Ensure accurate reporting and
maintenance of project funds and Australian Accounting Standards are observed
in all financial matters.
· Ensure that the Tanna Office
inventories and assets register are maintained, and ensure that policies for
assets security and management are implemented.
·
Ensure preparation of financial
acquittals in conjunction with CARE Australia.
·
Assist CARE staff with the preparation
and design of budgets for proposed projects.
· To provide financial management
information and advice to CARE Australia in a timely fashion (e.g. inform
management of potential problems and issues requiring discussion and/or
action).
Administration
and Procurement
· Supervise the current procurement
system to ensure maximum transparency and accountability.
· Support the Administration staff to
ensure smooth management of the Tanna Office including utilization of space:
communications systems, IT, etc.
· Supervise the management of all
insurance claims relating to CARE assets, vehicles and legal matters.
· Oversee the maintenance and
development of information management, including office filing systems,
information storage and retrieval, archiving, and the backing up of electronic
data files.
· Implementation of the Tanna components
of the Country Office Safety and Security Plan .
· To review and update the country
programs’ Finance, Human Resources and Admin/Procurement manuals, ensuring that
they meet CARE Australia policies.
Human
Resources
· To lead the continuing process of
developing robust human resource and administrative systems and procedures,
ensuring that policies and procedures are appropriate, transparent and
efficient.
· Support the development, maintenance
and monitoring of the annual personnel development plan and of performance
appraisal systems.
· Provide feedback and support managers
in resolving staffing issues.
· Provide guidance to CARE Australia as
required on HR issues on national staff (salaries, contracts, annual
appraisals, timesheets, leave requests etc).
Team
building and capacity building
· Provide ongoing daily mentoring and
guidance to staff in finance, logistics and administration as they develop and
implement their own work programs;
· Build a culture of collaboration and
mutual respect between staff.
Core Competencies
- People Skills: Ability to work independently and as a team
player who demonstrates leadership and is able to support and train local
staff and also able to work with disaster affected communities in a
sensitive and participatory manner.
- Communication Skills: Well developed written and oral
communication skills. This includes effective negotiation and
representation skills.
- Integrity:
Works with trustworthiness and integrity and has a clear commitment to
CARE's core values and humanitarian principles.
- Resilience/Adaptability and flexibility: Ability to operate effectively under extreme
circumstances including stress, high security risks and harsh living
conditions. Works and lives with a flexible, adaptable and resilient
manner.
- Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to
gender and diversity. Has experience and ability to live and work in
diverse cultural contexts in a culturally appropriate manner. Has a
capacity to make accurate self-assessment particularly in high stress and
high security contexts.
- Work style:
Is well planned and organized even within a fluid working environment and
has a capacity for initiative and decision making.
Criteria:
- Minimum of 5 years-experience in
management of a project office; including finance, human resources and
administrative management with an international NGO or similar organisation in
a developing country.
- Demonstrated skills in leadership and
excellent people management skills and interpersonal skills including the ability
to develop harmonious teams and build team capacity in a cross cultural
context.
- Demonstrated high level organisational
and time management skills, including the ability to plan and manage workflows
and balance competing priorities to ensure timely processing to meet deadlines
in a complex environment.
- Demonstrated ability to respond
effectively to challenges, work effectively in a cross functional, diverse and
busy team environment with minimal supervision.
- Knowledge, and application of, well
developed written and verbal communication skills.
