JF Consulting
Location:
Port Vila
Due Date:
09-10-2024
Type:
Full time
Organisation Description:
JF Consulting provides infrastructure advisory and project management services with a focus on the Pacific Islands. Our team have a wealth of knowledge from delivering a broad range of projects across varying geographical locations. We understand the challenge of operating in complex delivery environments and seek to provide contextually responsive, sustainable and achievable outcomes.
We will foster collaborative relationships with our key clients and partners. We will support those making a positive difference through delivery of sustainable and resilient infrastructure, which supports the growth and development of the economies and communities across the Pacific Islands. We will achieve this by leveraging our team's strong capabilities, local understanding and technical knowledge.
Job Desctiption:
Office Manager Job available
We're seeking a skilled office manager to join our dynamic team. In this role, you'll oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace. If you're ready to make a significant impact and contribute to our company's success, we invite you to apply and join our dedicated team.
Office Manager Job Responsibilities:
• Support company operations by maintaining office systems and supervising staff.
• Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Define procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Establish standards and procedures, measuring results and making necessary adjustments.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Competently navigating multi currency accounts
Office Manager Qualifications and Skills:
• Proficiency with common office software and customer relationship management tools.
• Ability to multitask, prioritize to-dos, and maintain an organized office environment.
• Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
• Experience supervising staff, delegating tasks, and providing training and mentorship.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage budgets, track expenses, and ensure financial compliance.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
• Comfort with changing priorities and a dynamic work environment.
Education and Requirements:
• High school diploma, GED, or equivalent
• Two to three years' experience in an office setting manager
How to apply: please send a cover letter and resume with qualifications to i.bjornum@jfcpacific.com
Only strong candidates will be contacted back.
Selection Criteria:
Experience
Qualification
Skills
Salary:
How to Apply
Apply by:
Contact Person:
Ibarra Bjornum
Contact Phone:
Email to send applications to:
Postal Address or location to apply in person:
Website:
How to apply - more information:
For further information on the above job please contact the employer directly.
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