IsraAID
Location:
Port Vila
Due Date:
08-08-2024
Type:
Full time
Organisation Description:
IsraAID is an international non-governmental humanitarian aid organization based in Israel. Since we were founded in 2001, our teams have worked in emergency and long-term development settings in more than 60 countries around the world. Founded as a coalition of Israeli organizations working in disaster relief and international development, IsraAID has grown into an independent NGO and the largest humanitarian aid organization in Israel.
From earthquakes and hurricanes to epidemics and forced displacement, IsraAID has been at the forefront of responding to major humanitarian crises worldwide. We have worked in more than 60 countries (currently with long term missions in 12 countries) and at any one time have around 300 staff members worldwide.
We collaborate with communities at the deepest level in an approach we call 'Communities First'. The communities we work with supply local knowledge, experience, people-power, and tools. We deliver technologies, resources, and long-developed professional expertise (oftentimes from Israel, which has a lot of experience with trauma, water scarcity, and disaster relief and preparedness.)
Our mission is to support people affected by humanitarian crisis. We partner with local communities around the world to provide urgent aid, assist in recovery, and reduce the risk of future disasters.
Job Desctiption:
12 month contract with the possibility of extension based on funding
This position is only available to national candidates (living and working in Vanuatu)
Job Description
Log/Procurement
Coordinate logistics functions, integrating operations as far as possible. Arrange logistics for all office visitors (accommodation, visas, transportation)
Responsible for the planning and coordination of transportation requirements of the CO
Schedule and organize all staff meetings, in house and training events
Responsible for quotes and price comparisons
Responsible for office supplies requisition and inventory
Ensure agreed procurement and logistics standards and procedures are implemented and maintained/followed for all procurement activities
Assist project teams to establish and regularly update procurement and delivery/distribution plans to support the operational objectives of the CO projects
Take the lead in the procurement of goods, works, and services for the projects.
Responsible for ensuring all procurement, asset, transport files and reports are completed according to the agreed procedure and policy, and ensure donor compliance requirements are met.
Maintain communications with the relevant parties in the CO and HQ to ensure timely and efficient receipt and dispatch of goods to support operations.
As per Country Director instruction, undertake field trips to verify details of suppliers/service providers.
Admin
Take meeting minutes as required
Manage filing systems (programmes and HR) in google drive and hard copy per legal requirements
Assist in any emergency response and ensure team safety and readiness for deployment
Track and record leave days and contract end dates for team
Update Cigna health insurance information monthly or as required
Ensure team is aware of and sign organizational policies annually
Assist in the recruitment (screening of CVs and interviews) for national positions, and assist in the orientation and onboarding of new team members
Keep updated on laws (legal requirements, registration and HR requirements)
General support to CO per CD request and requirements
Commitment to abide by IsraAID's Code of Conduct and comply with all relevant Fraud and Corruption Prevention and Control Policies when discharging duties under this role.
We regret to report that only candidates eligible for an interview will be notified.
ETHICAL STANDARDS
IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates' declarations and reference checks focused on misconduct and SEA.
EQUAL OPPORTUNITIES
IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status.
Selection Criteria:
Prior experience in Logistics, Procurement and Admin roles
Qualification an advantage
Fluent in English
Salary:
How to Apply
Apply by:
Email
Via website
Contact Person:
Kym Donnelly
Contact Phone:
Email to send applications to:
Postal Address or location to apply in person:
https://israaid.bamboohr.com/careers/223
Website:
How to apply - more information:
https://israaid.bamboohr.com/careers/223
For further information on the above job please contact the employer directly.
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