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Vanuatu Red Cross Society
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Location
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Port Vila
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Due Date
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7 Sep 2018
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Type
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Full Time
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Organisation Description
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The Vanuatu Red Cross
Society, is seeking applications from dynamic and highly motivated persons to
immediately fill up the following position as part of its VRCS management
team
Purpose of the job: The Administration & HR Support Officer will assist
the CEO with administrative tasks related to the management of Vanuatu Red
Cross Society and will work closely with the HR/Admin Officer to support HR
administration requirements.
Purpose of the Society
Founded in 1982, Vanuatu Red Cross Society (VRCS) is a major stakeholder in
the humanitarian system. The Society is recognized by the Government as
auxiliary to the public authorities in the humanitarian field in accordance
with the provisions of the First Geneva Convention. The organization is also
one member of the National Disaster Committee.
VRCS has identified Disaster Management and Disaster Preparedness as one of
its main areas of intervention with a particular focus on community based
disaster preparedness. It also implements a Health Program, whose main
components are First Aid and Hygiene Promotion. The organization also
encourages Youth participation and promotes the International Humanitarian
Law.
VRCS has branches in 6 different provinces and numerous sub-branches. It can
also rely on a solid network of trained volunteers all over the country.
Around 30 staff members are currently working at HQ in Efate, while around 20
are working in the other islands.
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Job Description
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Under the supervision and
direction of the CEO, the Administration & HR Assistant will be
responsible for:
1. Administration Duties
• Records accurate meeting minutes and distribute promptly to relevant
staff/stakeholders
• Ensures effective and efficient filing systems are in place and files all
information accordingly.
• Protects operations by maintaining confidentiality of information.
• Drafts letters and documents as requested by the CEO.
• Maintenance of databases.
• Other administrative duties as required.
2. HR Administration
• Assists in the development of HR administrative processes.
• Works with the HR/Admin Officer to ensure up to date personnel records for
all VRCS staff;
• Supports the preparation of visas
for all expatriate staff working at VRCS;
• Assists in the management of VRCS recruitment processes.
3. Calendar Management
• Maintains CEO's appointment schedule by planning and scheduling meetings,
conferences, teleconferences, and travel.
• Conserves CEO's time by reading, researching, and routing correspondence;
collecting and analyzing information; initiating telecommunications.
4. Reception Duties
• Welcomes guests by greeting them, in person or on the telephone; answering or
directing inquiries.
5. Office Management
• Ensures operation of equipment by completing preventive maintenance
requirements; following manufacturer's instructions; troubleshooting
malfunctions; calling for repairs; maintaining equipment inventories; evaluating
new equipment and techniques.
• Maintains office supplies inventory by checking stock to determine
inventory level; anticipating needed supplies; placing orders for supplies;
verifying receipt of supplies.
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Selection Criteria
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Qualifications and
profile required
• Post-secondary education, year 13 or above;
• Minimum 5 years experience working in administration;
• Experience working with NGOs/not-for-profit organisations;
• Experience working as a personal/executive assistant (highly regarded);
• Experience working in HR administration (highly regarded).
Knowledge & skills required
• Excellent computer skills (Internet, Word, Excel, PowerPoint, Outlook);
• Excellent communication skills (oral and written);
• Excellent interpersonal and organizational skills;
• Strong sense of responsibility and control;
• Well presented and personable;
• Fluent Bislama required;
• Fluent English and/or French required;
• Open-minded, dynamic and flexible;
• Knowledge of Red Cross movement will be an asset;
Driving license required.
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Salary
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Not Stated
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How to Apply
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Apply by:
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Email
Post
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Contact Person
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Ms Nemi HILDA NAPARAU
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Contact Phone Number
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(678) 53 66 814
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E-mail to send
applications to
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Postal Address or
location to apply in person
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Interested candidates are
invited to pick up a more detailed Job description of this position at Vanuatu
Red Cross Office (located at Vanuatu Red Cross Headquarters), or send request
by mail to: recruitment.vrcs@gmail.com
Interested candidates may submit their applications, with letter of interest
and CV, no later than 07th of September 2018 to HR department:
recruitment.vrcs@gmail.com
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Website to Obtain Further
Information
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Not Stated
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How to apply - more
information
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Interested candidates are
invited to pick up a more detailed Job description of this position at
Vanuatu Red Cross Office (located at Vanuatu Red Cross Headquarters), or send
request by mail to: recruitment.vrcs@gmail.com Interested candidates may submit their
applications, with letter of interest and CV, no later than 07th of September
2018 to HR department: recruitment.vrcs@gmail.com
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Source: Direct from the
employer
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For further information on the above job please see the source
or contact the employer directly.
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