Vanuatu Red Cross Society
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Location
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Luganville
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Due Date
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20 Apr
2018
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Type
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Full Time
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Organisation Description
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Vanuatu Red Cross Society is
seeking applications for a dynamic and highly motivated person to immediately
fill the position of Finance & Administration Assistant – Coastal
Resiliency - to join its VRCS team in Luganville, Santo.
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Job Description
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Under the supervision and direction
of the Project Supervisor, the Finance & Administration Assistant will be
responsible for:
1. Project Administration Duties • Maintains project records including data entry and database management. • Records accurate meeting minutes and distribute promptly to relevant staff/stakeholders • Ensures effective and efficient filing systems are in place and files all information accordingly. • Protects operations by maintaining confidentiality of information. • Drafts letters and documents as requested by the Project Supervisor • Maintenance of databases. • Other administrative duties as required. 2. Office Management • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies. 3. Financial Management • Prepare requisitions for expenditure • Receive review and process expenditures reports from the field and the staff. • Review and process fund requests from the field and confirm planned expenditures are in-line with the project budgets. • Manage expenditure tracking for each project. • Maintain program financial documentation and records. • Monitoring cash movements in all bank accounts and communicate with bank officers. • Ensuring the all original supporting documents are attached in each financial transaction. • Enter fixed assets into MYOB • Provide report of fixed assets to Logistics staff to enable reconciliation and update of MYOB • Arranging for staff to sign payroll slips |
Selection Criteria
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Qualifications and Profile required:
• Post-secondary education, year 13 or above; • Minimum 2 years experience working in administration or finance; • Experience working with NGOs/not-for-profit organisations; • Experience working with MYOB. Knowledge & Skills: • Excellent computer skills (Internet, Word, Excel, PowerPoint, Outlook); • Excellent communication skills (oral and written); • Excellent interpersonal and organizational skills; • Strong sense of responsibility and control; • Well presented and personable; • Fluent Bislama required; • Fluent English and/or French required; • Open-minded, dynamic and flexible; • Knowledge of Red Cross movement will be an asset; • Driving license required. |
Salary
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Not Stated
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How to Apply
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Apply by:
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Email
Post |
Contact Person
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Ms Nemi Hilda NAPARAU
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Contact Phone Number
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(678) 77 78 670
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E-mail to send applications to
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Postal Address or location to apply
in person
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Interested applicants are invited
to pick up a more detailed job description of this position at Vanuatu Red
Cross Office (located at No 2 opposite ABM No2), or from our branch located
at the Sanma Provincial Head Quarters in Luganville, Santo or send request by
mail to:
recruitment@redcrossvanuatu.com
Submit your application letter with CV and copies of Certificates and References directly to our Head Office or via email: recruitment@redcrossvanuatu.com or Post addressed to HR Department, Vanuatu Red Cross Society PO Box 618, Port Vila. Contact Persons: Nemi Hilda NAPARAU – 27418/ 77 78 670 or Shirley Johnson, VRCS Santo Branch, Sanma Provincial Head Quarters. – 54 32 341 |
Website to Obtain Further Information
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Not Stated
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How to apply - more information
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recruitment@redcrossvanuatu.com
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Source: Direct from the employer
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For
further information on the above job please see the source or contact the
employer directly.
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