| The Government of Vanuatu |
| | Industry: |
| | Government Department |
| | Location: |
| | Port Vila, Vanuatu |
| | Job Hours: |
| | Not Stated |
| | Due Date: |
| | 17-May-13 |
| | Job Description: |
| | *SEE JOB SOURCE FOR MORE DETAILS* |
| | The Government of the Republic of Vanuatu (GOV) has established a Project Management Unit to manage it Major Implementation Programs and Project Activities known as the Vanuatu Project Management Unit (VPMU). The entity is established within the Prime Minister’s Portfolio as the Executing Agency for the Government of Vanuatu to provide an |
| | oversight on major project implementation aimed at facilitating poverty reduction economic growth. Vanuatu Project Management Unit oversees the implementation of major projects and the Public Service Commission is urgently seeking applications from motivated, qualified and experienced individuals for the role of as Executive Secretary Officer. |
| | The successful candidate will be engaged on 3 months’ probation and following a satisfactory performance will be engaged in a full time employment with VPMU. |
| | |
| | Information can be obtained from the Public Service Commission Secretary or the Vanuatu Project Management Unit at the Constitution Building, C/-Ministry of Finance and Economic Management for more information including detailed job description, and an application form call the contact number provided below. |
| | |
| | Principle activities include: |
| | 1) The primary role of the Executive Secretary is to assist VPMU to Executive Secretarial Services to the office of the Program Director and the Program Management Unit and Liaise with other implementing entities and acts as the Steering Committee records and minutes taker |
| | 2) Maintenance of VPMU recording systems and filling management system on developing program on all projects under VPMU responsibilities |
| | 3) Maintenance of Office Management procedures classification activities for positive impacts, outcomes, outputs for each individual project |
| | 4) Prepare timely minutes and present to Program Director for review and finalize |
| | 5) Distribute Steering Committee Meeting Agenda items and meeting document in a timely manner |
| | 6) Preparation and liaise with Financial management Officer and Procurement Officer for office stationary and supplies |
| | 7) Weekly reports on office management issues to Director VMPU |
| | 8) Maintain the Units recording preparation of meeting documents for Steering Committee Meetings. |
| | |
| | The successful applicant will need to show the following skills, experience and qualification: |
| | Criteria: |
| | - Graduate in Secretarial Studies and Office Management or relevant studies; At least 5 years experience in secretarial work and office management; A good communicator in either English or French as |
| | a working language; Work knowledge of Vanuatu working procedures and PSC working guidelines would be an advantage |
| | - Working knowledge of donor organizations, their sector policies and procurement policies; Commitment and demonstrated capacity to undertake activities in a participative, culturally sensitive and |
| | consultative manner that enables counterparts to actively participate and develop understandings and ownership |
| | - High level interpersonal and communication skills and a demonstrated ability to communicate and negotiate effectively with and through a diverse range of groups at different organization levels; |
| | Demonstrate capacity to work independently as well as contribute positively in a team environment |
| | - Demonstrated sensitivity to an ability to support overarching Government of Vanuatu and donor agency priorities such as gender, HIV/AIDS awareness, social development, environment impact and |
| | climate change that can impact from infrastructure projects |
| | - High standards of integrity, professionalism and accountability and the ability to uphold the credibility of, and contribute to, the success of the MPU; Competence with the ranch of computer software |
| | programs including Word, Excel and PowerPoint and communication using the Internet. |
| | Salary: |
| | Remuneration for this position is at a base PSC salary of VT 917,280 per annum with other benefits. |
| | Language: |
| | Not Stated |
| | _________________________________________________________________ |
| | How To Apply: |
| | All applications via post must be marked " EXECUTIVE SECRETARY OFFICER CONFIDENTIAL" at the top left corner of the sealed envelope and send to the address below. |
| | Contact Name: |
| | Not Stated |
| | Phone: |
| | (+678) 26918 |
| | Email: |
| | Address: |
| | The Secretary General, Public Service Commission, PMB 9017, Port Vila, Vanuatu. |
