| Care International in Vanuatu |
| | Industry: |
| | Non Government Organisation |
| | Location: |
| | Port Vila, Vanuatu |
| | Job Hours: |
| | Not Stated |
| | Due Date: |
| | 15-Jul-11 |
| | Job Description: |
| | CARE International in Vanuatu is looking for an Administration/ Logistic Officer to support ongoing and future DRR/ CCA community based project .This position is mainly based in Port Vila. The ADMINISTRATION/ LOGISTIC OFFICER will assist the CARE Program Manager and Finance Manager to ensure the effective administration, logistic, human |
| | resources and safety and Security tasks in accordance with projects and staff. Duties and responsibilities: |
| | 1) Ensure that all Administration, Human resources and logistic procedures are well applied in accordance with Care or Donors requirements |
| | 2) Conduct orientation for new staff on administrative, logistic, Human resources and Safety/Security procedures |
| | 3) Ensure good knowledge/understanding of CARE procurement procedures and/ or donor’s requirement procedures. (Quotations procedures, Bid analysis, purchase procedures, suppliers contracts…) |
| | 4) Ensure that all quotations, contract suppliers and procurement documentation are done based on donor’s requirement procedures and/or CARE procedures before submission to the Finance Manager for approval |
| | 5) Organize all the quotations, purchase and transport delivery and to regularly update local supplier’s data base on price and conditions in Efate and other islands as required |
| | 6) Make all hotel and travel bookings in the appropriate timeframe based on program field activities work plan |
| | 7) Develop paper and computerized filing system linked with all administration and logistic tasks |
| | 8) Ensure that IT equipment are well functioning and provide regular maintenance, as requested |
| | 9) Ensure IT basic training to the staff on the use of computer and back up system |
| | 10) Ensure communication & logistic tasks, adhering to CARE International protocols, before, during & after disasters. |
| | |
| | * The duties and responsibilities included are but not limited to those that may be assigned by the organization* |
| | |
| | Please note that this position is subject to funding project donors. Only short listed candidates will be contacted for interview. |
| | Interested applicant must possess the following: |
| | Criteria: |
| | - Diploma in office administration, logistic, business studies, organization & development; Minimum Five years of work experience as Administration / logistic officer preferably for an international |
| | non governmental humanitarian organization (INGOs); Proficient in MS Office applications (Excel ,Word, Powerpoint, Microsoft outlook); Proficient in IT skills and maintenance |
| | - Fluent in written and spoken english and bislama; Ability to prioritize, problem-solved and meet agreed deadlines; Open-minded, willing to learn, respectful towards all the CARE staff; Respect of the |
| | principles, core values and internal procedures of the organization; A Vanuatu national. |
| | Salary: |
| | Information on terms of employment, salary and starting date will be discussed during interview and finalised with the successful applicant. |
| | Language: |
| | Bislama, English |
| | _________________________________________________________________ |
| | How To Apply: |
| | To apply, please send a detailed resume and motivation letter in english which addresses the selection criteria and the name of two people as professional references to the address below. |
| | Contact Name: |
| | Not Stated |
| | Phone: |
| | Not Stated |
| | Email: |
| | Florence.Lepaulmier@careint.org |
| | Address: |
| | The Program Manager, CARE International in Vanuatu, PO Box 1129, Port Vila. |
